PTA Executive Board Role Descriptions
PA/PTA President or Co-Presidents
conducts and chairs all PA/PTA meetings
builds consensus through parliamentary procedures
coordinates the work of the Executive Board officers and committees of the association
signs PA/PTA checks
is the primary representative to the appropriate Presidents’ Council
serves as a mandatory member of the School Leadership Team
plans agendas for general membership meetings with Executive Board officers
encourages parent involvement and member participation
appoints chairpersons of PA/PTA committees (fund-raising, hospitality, etc.)
assists with the June transfer of all PA/PTA records to the incoming Executive Board
PA/PTA Treasurer or Co-Treasurers
keeps a record of all income received by the PA/PTA
keeps a record of all PA/PTA expenses
provides a written Treasurer’s report at each PA/PTA meeting
contributes to the development of the PA/PTA proposed budget
prepares the January Interim PA Financial Report, June Annual PA Financial Report and all other monthly reports (i.e., fundraising activity reports, monthly Treasurer reports)
deposits money in the PA/PTA checking account
signs PA/PTA checks
assists with the June transfer of PA/PTA financial records
PA/PTA Secretary or Co-Secretaries
records motions, votes, decisions, financial activity, reports and discussion at all association meetings (minutes)
shares minutes at each general membership meeting for review and adoption by the membership
ensures that PA/PTA records are available to the general members upon request and reasonable notice
prepares responses to all incoming correspondence
maintains an accurate file of all incoming and outgoing correspondence
prepares all meeting notices and agendas for distribution at association meetings
receives all of the association’s mail and directs mail to the appropriate Executive Board officer
PTA Executive Board elections will take place on Tuesday, October 27th at 6:15pm via Zoom.
Click here to nominate yourself for a position on the PS 34 PTA Executive Board .